We encourage attendees to enjoy the low-key Asilomar conference grounds and stay on-site. To that end, the conference is cost-sharing lodging costs for conference participants booking on grounds lodging between the nights of Oct.26 – 29 from the dedicated lodging website below.
Bookings processed at this specific site provided above include meals starting with dinner and ending with lunch for each night stay and meal tickets are provided at hotel check-in.
Notes:
Meal tickets: Bookings conducted from the above specific site include meals starting with dinner and ending with lunch for each night stay and meal tickets are only provided at hotel check-in.
Be aware that bookings done under any third-party site and/or the leisure program do not include meals. Meal tickets will NOT be provided by the conference check-in staff.
Attendees wanting to extend their hotel stays may do so on a space available basis. Please see the registration website to check availability.
All participants who wish to pay separately must reserve separately. You must request each other as roommates to be assigned to the same room.
Requested roommate reservation(s) must be received within 5 business days of each other. You can name each other as roommates at the "Roommate/Additional Requests" box located in the Guest Information Page.
If we do not receive your requested roommate reservation(s) then we will apply the appropriate nightly rates based on the number of guests in a room. If you have any questions, please email Ortiz-Mia@aramark.com or Castro-Rosalie@aramark.com.
Disclaimer: Attendees with food allergies are advised that all food is prepared in a shared kitchen and that cross-contact with major food allergens is possible. Conference organizers contracted Aramark to provide all food/beverage at the event. Please contact Aramark staff for specific questions regarding food restrictions/constraints. Conference organizers cannot guarantee an allergen-free environment and are not responsible for any allergic reactions. While conference organizers and Aramark will do their best to accommodate needs, they cannot guarantee that all requests can be fulfilled. Conference organizers recommend consulting Aramark staff regarding suitable choices for dietary restrictions.
Major Allergens Present: The food items served today may contain or have come into contact with one or more of the following major food allergens: milk, eggs, fish, shellfish, tree nuts, peanuts, wheat, soybeans, and sesame.
Ingredient Changes: Menu/break items and ingredients may change based on seasonal availability, supplier changes, or recipe updates. There may be instances when online/posted food ingredient information does not reflect the most current ingredient list. Please contact Aramark staff directly if you have specific allergy-related concerns or questions.
External Ingredients and Suppliers: Occasionally, menu items may contain ingredients supplied by external vendors or third-party sources. While Aramark staff strive to ensure accurate information from suppliers, they cannot guarantee the accuracy or reliability of their data regarding allergens.
Attendee Responsibility: It is the responsibility of attendees with food allergies/restrictions to check with Aramark staff about specific ingredients before eating. If you have severe allergies/restrictions, please exercise caution when making your food selections. Be aware that consuming food provided at the event is done at your own risk and Conference organizers and Aramark cannot be held liable for any adverse reactions that may result.
We encourage you to contact Ortiz-Mia@aramark.com, or Castro-Rosalie@aramark.com, if you have specific questions regarding specific needs for on-ground lodging.