Dear 2023 participant,
We are looking forward to having you join us at the beautiful Asilomar Conference Grounds on the sunny
(or foggy) California Central Coast. 2023 is an on-site event open by advance registration only (registration
to the event is now closed). There will be no walk-in on-site registration. Activities start on Sunday 10/29
afternoon with our tutorial talk and end on Wed 11/01 at 11:30am.
Please find below information specific to the program organization and planned activities.
What do I need to do to get my paper presented and considered for inclusion in the proceedings?
- Please be aware of the following conference participation policy - The Asilomar Conference on Signals,
Systems, and Computers strictly enforces an author presentation policy. Any accepted paper included in
the final program is expected to be presented on-site by one of the registered authors in their assigned
session. Non-presented papers will not be published by IEEE on IEEE Xplore® or other public access
forums.
- There is no exception to the policy.
How are on-site program activities scheduled?
Sunday 10/29/23:
- Technical Conference Registration check-in at Surf & Sand; come say hi and pick up your registration
material.
Hours: 3pm – 9:30pm
- 4pm: Chapel Hall: Conference Welcome
- 4:30pm – 5:45pm: Chapel Hall: Plenary/tutorial talk by Dr. Peyman Milanfar, “Denoising as a
building block for imaging, inverse problems and machine learning“
- 6pm – 7pm: Crocker Dining Hall: Dinner is served – for participants staying on the grounds or with
dinner meal ticket.
Monday 10/30/23
- Registration check-in Surf & Sand - come and pick-up your on-site registration material.
- Hours: 7:45am – 6pm
- 8:15am – 12 noon: Sessions – See Program
- 12 noon – 2pm: Beach Barbecue at Campus Circle (food stations at the BBQ & Fire Pit area by Crocker Dining Hall) - outdoor buffet lunch is served – for participants staying on grounds or with lunch meal ticket.
- 1:30pm – 3pm: Sessions – Plenary Talk by Dr. Alex Dimakis, “Deep generative models and inverse problems for signal reconstruction”
- 3pm – 3:30pm: break – Refreshments served in Surf & Sand and Kiln-Fred Farr Patio
- 3:30pm – 5pm: Sessions – See Program
- 6pm – 7pm: Crocker Dining Hall: Dinner is served – for participants staying on the grounds or with dinner Meal ticket.
Tuesday 10/31/23
- Registration check-in Surf & Sand – come and get your on-site registration material.
- Hours: 7:45am – 6pm
- 8:15am – 12 noon: Sessions – See Program
- 12 noon – 2pm: Central Coast Cookout at Campus Circle (food stations at the BBQ and Fire Pit area by Crocker Dining Hall) - outdoor buffet lunch is served – for participants staying on grounds or with lunch meal ticket.
- 1:30pm – 3pm: Sessions – See Program
- 3pm – 3:30pm: break – Refreshments served outside meeting rooms.
- 3:30pm – 5pm: Sessions – See Program
- 6pm – 7pm: Crocker Dining Hall: Dinner is included for participants staying on the grounds only or have separately purchased meal tickets.
Wednesday 11/01/23
- Registration check-in Nautilus patio – come and get your on-site registration material, Hours: 7:45am – 10am
- 8:15am – 11:30am: Sessions – See Program
- 12 noon – 1pm: Crocker Dining Hall: Lunch is served for participants staying on grounds or who purchased specific meal tickets separately only.
Meal Related Information
- Monday dinners, Monday and Tuesday lunches are covered for participants NOT staying any night at the Asilomar conference grounds hotel. Meal tickets will be provided when they pick up their conference registration material.
- In addition, the conference has a limited number of Sunday night meal tickets available for off-site participants. Sunday dinner meal tickets will be handed out to off-site participants on a first come first check-in basis until gone.
- Participants staying at the conference hotel have dinner, breakfast, and lunch covered for each night of their stay and will be provided with meal tickets when they check in at the hotel registration for their lodging. They will not be provided with meal tickets with their conference registration material.
- Monday & Tuesday lunches are held outdoors as a buffet at the BBQ and Fire Pit Area near the Crocker Dining hall and campus circle (see map). All other meals are held in the Crocker dining hall, and meal tickets are required for entrance.
- Participants have the option to pick their meals to-go from within the Crocker dining hall if they prefer to eat outside. To-go coffee cups are provided for drinks. Please inquire with the dining hall if you want your meal to go.
- Warning: Lost meal tickets cannot be replaced.
How are presentations organized?
- Paper presentations are on-site only. There is NO virtual participation option.
- Poster presentations are held in Kiln and Fred Farr. Each paper is allocated a 90 min. window in Kiln or Fred Farr meeting rooms (see rooms locations on the grounds map).
- Please check the presentation schedule provided to identify your presentation day/time/meeting room slot and select a poster board to put your poster up in your assigned meeting room. Please be considerate and remove your poster at the end of your session so that follow-on presenters know the poster board is available and can use the space for their own presentation.
- Posters must be printed by the presenter in advance, as there is NO printing facility at the conference grounds.
- Please plan to be present during your entire live poster slot so that your poster does not remain unattended to ensure attendees may interact with researchers knowledgeable about the work presented.
- Oral presentations are held in Scripps, Nautilus, Oak Shelter, and Evergreen (Mon thru Wed sessions), Chapel (Monday sessions only). (see rooms locations on the grounds map)
- Computer projectors are provided in each oral session meeting room. Laptops are NOT provided. Presenters must bring their own equipment.
- All on-site attendees will be required to abide by CA State health requirements in place at the time of the event, and attendees may be required to wear masks indoors, should the State of CA require it.
Poster Presentation Mnemonic:
- MA: Monday morning
- MP: Monday afternoon
- TA: Tuesday morning
- TP: Tuesday afternoon
- WA: Wednesday morning
- Session 1: Evergreen
- Session 2: Oak Shelter
- Session 3: Scripps
- Session 4: Nautilus
- Session 5: Chapel
- Session 6: Kiln and Fred Farr (posters)
Example -> MA1b: session held in Evergreen on Monday between 10:15 and 11:55 AM
On-site Paper Presentation Schedule
All authors need to check the schedule available at www.asilomarsscconf.org to find out their day/time/meeting room assigned.
Where are the meeting rooms?
Ground map is available at www.visitasilomar.com. Ground map with meeting rooms indicated: (Asilomar_Map).
What is the weather like in late October?
Weather can be a little cold (although on a California scale :) ). Poster sessions will be held in open rooms to help with ventilation. Monday and Tuesday lunches will be held outside as buffets (weather permitting). All breaks will be held outside. So, you may want to remember to bring a sweater and a wind breaker… but also pack a sunhat, as the weather could be foggy and damp or quite nice and sunny!
COVID-19 related information
- Masks are encouraged indoors but are not required at the present time. However, we strongly recommend participants bring masks with them should the situation change at the last moment in the local area and the mandate be re-introduced for indoor events by the local health authorities.
- By registering for the conference on-site event, participants acknowledge that COVID-19 is an infectious virus that spreads easily through person-to-person contact and may cause serious illness to individuals. Federal and state public health authorities have issued basic health and safety guidelines aimed at mitigating the spread of the virus.
- Participants understand attending the on-site in-person component of the 2023 Asilomar Conference may increase the risk of contracting COVID-19. Conference organizers in no way warrant that protective measures will completely prevent exposure to the COVID-19 virus. Participants agree to follow all public health and safety guidelines if attending the on-site component and freely and voluntarily assume the risk of COVID-19 exposure and infection. Indoor masking may be required during indoor events.