Author guidelines
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AUTHOR GUIDELINES FOR 8.5x11-INCH PROCEEDINGS MANUSCRIPTS
Congratulations on the acceptance of your paper for publication. Please
follow the steps outlined below when submitting your manuscript. Note there
have been some changes to the
measurements from previous instructions. Please read the following
carefully.
(1) ALL MANUSCRIPTS MUST BE IN ENGLISH.
(2) PRINTING YOUR PAPER. Print your properly formatted text on
high-quality, 8.5 x 11-inch white printer paper. A4 paper is also
acceptable, but please leave the extra 0.5 inch (1.27 cm) at the
BOTTOM of the page.
(3) MARGINS AND PAGE NUMBERING. All printed material, including text,
illustrations, and charts, must be kept within a print area 6-7/8 inches
(17.5 cm) wide by 8-7/8 inches (22.54 cm) high. Do not write or print
anything outside the print area. Number your pages lightly, in pencil,
on the upper right-hand corners of the BACKS of the pages (for example,
1/10, 2/10, or 1 of 10, 2 of 10, and so forth). Please do not write on
the fronts of the pages, nor on the lower halves of the backs of the pages.
(4) FORMATTING YOUR PAPER. All text must be in a two-column format. The
total allowable width of the text area is 6-7/8 inches (17.5 cm) wide by
8-7/8 inches (22.54 cm) high. Columns are to be 3-1/4 inches (8.25 cm)
wide, with a 5/16 inch (0.8 cm) space between them. The main title (on
the first page) should begin 1-3/8 inches (3.49 cm) from the top edge of
the page. The second and following pages should begin 1.0 inch (2.54 cm)
from the top edge. On all pages, the bottom margin should be 1-1/8
inches (2.86 cm) from the bottom edge of the page for 8.5 x 11-inch
paper; for A4 paper, approximately 1-5/8 inches (4.13 cm) from the
bottom edge of the page.
(5) TYPE-STYLE AND FONTS. Wherever Times is specified, Times Roman may
also be used. If neither is available on your word processor, please
use the font closest in appearance to Times that you have access to.
MAIN TITLE. Center the title 1-3/8 inches (3.49 cm) from the top edge
of the first page. The title should be in Times 14-point, boldface type.
Capitalize the first letter of nouns, pronouns, verbs, adjectives, and adverbs;
do not capitalize articles, coordinate conjunctions, or prepositions (unless
the title begins with such a word). Leave two blank lines after the title.
AUTHOR NAME(s) and AFFILIATION(s) are to be centered beneath the title
and printed in Times 12-point, non-boldface type. This information is to
be followed by two blank lines.
The ABSTRACT and MAIN TEXT are to be in a two-column format.
The ABSTRACT is to be in fully-justified italicized text, at the top of
the left-hand column, below the author and affiliation information. Use
the word "Abstract" as the title, in 12-point Times, boldface type,
centered relative to the column, initially capitalized. The abstract is
to be in 10-point, single-spaced type. The abstract may be up to 3 in.
(7.62 cm) long. Leave two blank lines after the Abstract, then begin the
main text.
MAIN TEXT. Type main text in 10-point Times, single-spaced. Do NOT use
double-spacing. All paragraphs should be indented 1 pica (approximately
1/6 inch or 0.422 cm). Be sure your text is fully justified -- that is,
flush left and flush right. Please do not place any additional blank
lines between paragraphs. Figure and table captions should be 10-point
Helvetica (or a similar sans-serif font) boldface type; callouts should
be 9-point Helvetica, non-boldface. Initially capitalize only the first
word of section titles and first-, second-, and third-order headings.
FIRST-ORDER HEADINGS. (For example, 1. Introduction) should be Times
12-point boldface, initially capitalized, flush left, with one blank
line before, and one blank line after.
SECOND-ORDER HEADINGS. (For example, 1.1. Database elements) should be
Times 11-point boldface, initially capitalized, flush left, with one
blank line before, and one after. If you require a third-order heading
(we discourage it), use 10-point Times, boldface, initially capitalized,
flush left, preceded by one blank line, followed by a period and your
text on the same line.
(6) FOOTNOTES. Use footnotes sparingly (or not at all!) and place them
at the bottom of the column on the page on which they are referenced.
Use Times 8-point type, single-spaced. To help your readers, avoid using
footnotes altogether and include necessary peripheral observations in
the text (within parentheses, if you prefer, as in this sentence).
(7) REFERENCES. List and number all bibliographical references in 9-point
Times, single-spaced, at the end of your paper. When referenced in the
text, enclose the citation number in square brackets, for example [1].
Where appropriate, include the name(s) of editors of referenced books.
(8) ILLUSTRATIONS, GRAPHS, AND PHOTOGRAPHS. All graphics should be
centered. Your artwork must be in place in the article (preferably
printed as part of the text rather than pasted up). If you are using
photographs and are able to have halftones made at a print shop, use
a 100- or 110-line screen. If you must use plain photos, they must be
pasted onto your manuscript. Use rubber cement to affix the halftones
or photos in place. Black and white, clear, glossy-finish photos are
preferable to color. Supply the best quality photographs and
illustrations possible. Penciled lines and very fine lines do not
reproduce well. Remember, the quality of the book cannot be better than
the originals provided. Do NOT use tape on your pages!
(9) COLOR. The use of color on interior pages (that is, pages other than
the cover) is prohibitively expensive. We publish interior pages in
color only when it is specifically requested and budgeted for by the
conference organizers. DO NOT SUBMIT COLOR IMAGES IN YOUR
PAPER UNLESS SPECIFICALLY INSTRUCTED TO DO SO.
(10) SYMBOLS. If your word processor or typewriter cannot produce Greek
letters, mathematical symbols, or other graphical elements, please use
pressure-sensitive (self-adhesive) rub-on symbols or letters (available
in most stationery stores, art stores, or graphics shops).
(11) COPYRIGHT FORMS. You must include your signed IEEE copyright
release form when you submit your finished paper. We MUST have this
form before your paper can be published in the proceedings.
Please direct any questions to the Publications Chair in charge of
the 1998 Asilomar proceedings,
see here for current POC information.